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Website for an accounting firm

PitCitVat: an accounting firm website with package prices and photos of the team at work

Clients of PitCitVat, a Warsaw accounting firm, kept calling with basic questions about services and prices that the old website did not answer. After workshops we wrote the copy, ran a team photo shoot and built a fast website for the accounting firm, with service packages and an online consultation calendar. A business owner checks the scope and price on their own, then books a call.

From the workshops, through the visual design, copywriting and photo shoot, to the launch of the site, everything went smoothly and professionally.
Rafał Koc, Founder of PitCitVat

/ Project facts

Client

PitCitVat

Industry

Accounting

Technologies

Scope of work

workshops information architecture visual design copywriting photo shoot launch Calendly integration email migration to Microsoft 365 maintenance

Results

  • 5 x

    conversion rate growth

  • 98 /100

    mobile performance score

  • 100 /100

    desktop performance score

pitcitvat.com home page: tagline, free consultation button, photos of the team and office, and packages in tabs by business form
The home page from the top: the team in photos from the office, and packages in tabs by business form. A business owner sees the scope and starting price of a package before they call.

/ 01 problems and challenges

Clients were calling with questions the website should have been answering

PitCitVat is a Warsaw accounting firm that keeps the books for over 70 companies, from sole proprietorships to limited companies and foundations. A website for an accounting firm should say right away what the firm does and what it costs. The old PitCitVat site, however, was outdated, had a confusing structure and did not clearly show the services or the prices. So business owners called with basic questions, and the firm's team kept explaining the same things over and over.

The owners also cared about image. They wanted to move away from the stereotype of stiff accountants in suits behind desks and show the firm as it is day to day: a warm, family-like place where a business owner talks to a specific person.

Splitting up the offer was a separate challenge. A sole proprietorship on lump-sum tax (ryczałt) needs different packages than a limited liability company (sp. z o.o.), and someone who is only just setting up a business needs different ones again.

What had to be solved

  • An image without the suits: the real team and office instead of the stiff, bureaucratic picture of accounting.
  • An offer that is clear for every business form: packages with scope and price for sole proprietorships (JDG), companies and people about to set up a business.
  • Fewer repetitive phone calls: answers to the basic questions on the site, and consultations booked online.

/ 02 our process

Workshops, copy, photo shoot and website in one project

We started the project with workshops with the PitCitVat team, where we analyzed the needs of the firm and its clients. That is where we named the old site's problems and set the goals for the new one.

The scope went beyond the website itself: besides the design and launch, we wrote the copy and organized a photo shoot.

  • Offer by business form
    On the home page we arranged the offer by client type: sole proprietorship, company and someone about to set up a business. Each of the eight services, from full accounting to company liquidation, also has its own page, so a business owner lands straight on the description of their case.
  • Visual design
    We designed the home page and a shared layout for the service pages: description, benefits, FAQ and consultation booking buttons, plus packages on the KPiR, lump-sum tax and full accounting pages. A client moving between pages always finds the description, the FAQ and the consultation button in the same place.
  • Copy in the business owner's language
    We wrote the home page and service page content plainly, without officialese, from the angle of what the business owner gains. The About us section shows it well: “we answer the phone and reply to emails, and we talk about accounting complexities in plain, concrete terms”.
  • Photo shoot in the office
    We organized a shoot in the PitCitVat office, during the team's everyday work. The photos went into almost every section of the site, so the client knows from the start who they will be talking to.

Packages show the scope and price before the client calls

On the home page a business owner picks the tab for their business form: sole proprietorship, limited liability company, other form or “I don't have a business”. Under it they see packages, e.g. KPiR or foundation accounting, with a “from” price and a list of what they include. On the KPiR, lump-sum tax and full accounting pages the packages are further split by the number of documents per month. When a business owner calls, they already know the starting price of their package, so the conversation with the firm starts with specifics.

The FAQ is upfront about what the firm does not do, too

The FAQ on the home page and on the service pages answers the questions clients used to call the firm about. It explains, among other things, by which day of the month to submit documents, what the contract notice period is, whether the firm is insured and what happens when a client goes over the document limit in their package. Some answers are a plain “no”: the firm does not serve joint-stock companies and does not work with clients in foreign languages. A company that needs that kind of service finds out before it calls.

01 Benefits backed by specifics: one dedicated accountant, documents in the EBI system and training with the author of the VAT Act. Photos from the shoot show the office and the people who keep the books.
About us section on mobile: the PitCitVat team in an outdoor photo and text about 20 years of experience and over 70 companies served
02 A team photo and hard numbers: 20 years of experience and over 70 companies served. Before making contact, the client sees the team's faces and knows they are dealing with an experienced firm.

/ 03 technology and integrations

Technology choices

We built the site in Astro and wrote the styles in Tailwind. The package tabs, the expandable FAQ, the form and the calendar popup are React components. The browser downloads JavaScript only for the elements that need it and gets the rest as ready-made HTML. That makes the site load fast, which counts in local SEO. The service pages help local SEO too. Each has its own title and description in Google results, so the search engine can show the right page to someone looking for, say, lump-sum tax bookkeeping or company liquidation.

The site runs on dHosting, and the domain and all traffic go through Cloudflare. The firm's email runs on the same domain, and as part of the project we migrated it to Microsoft 365.

Clients book a consultation themselves in an online calendar

The “Free consultation” buttons open a Calendly calendar window on the site. The client sees the available slots for a 30-minute phone call and books one. First contact is simpler, because booking a call does not require phoning or writing to the firm.

Those who prefer to write pick one of the eight services or “Other” in the form, so the firm knows what the inquiry is about before it calls back. Those who prefer to meet in person book a consultation at the office, and for companies in Warsaw the accountants come on site.

Tax optimization page on mobile: heading, service description, free consultation button and the PitCitVat team by the neon logo sign
03 Anyone who lands on the tax optimization page from a search engine sees the service description, the team and the free consultation button on the very first screen.
PitCitVat Contact page on mobile: phone number, email, the founder by the neon logo sign and a form with a service selector
04 The first form field is the choice of service, so the inquiry reaches the firm with a subject. Anyone who prefers to call or email has the number and address right above the form.
Business setup support page on mobile: heading, description, free consultation button and a photo of a conversation over documents
05 Someone without a business has their own path too: from the “I don't have a business” tab they go to the page about setting up a business, with a free consultation button on the first screen.
06 The consultation button opens the Calendly calendar on the site, so the client does not have to leave it. They pick a free slot for the call themselves, with no phone calls or back-and-forth emails.
07 The answer about joint-stock companies is “no”. A company the firm will not serve finds that out on the site, not in a phone call.

/ results

  • 5 x conversion rate growth

    since the new site launched in 2024
    Source: Google Analytics

  • 98 /100 mobile performance score

    home page
    Source: Lighthouse 12.8

  • 100 /100 desktop performance score

    home page
    Source: Lighthouse 12.8

The new site went live in spring 2024. Since then, according to Google Analytics, the conversion rate has grown fivefold. A site that answers questions about services and prices right away turns more visits into inquiries.

We measured home page performance in Lighthouse 12.8. We used the same mobile and desktop settings as Google PageSpeed Insights, which also runs on Lighthouse. The mobile score is the median of three runs. In the other categories, the site scored 93 for accessibility, 96 for best practices and 100 for SEO on mobile.

Lighthouse results for the pitcitvat.com home page on mobile: performance 98, accessibility 93, best practices 96, SEO 100

About the Client

Industry: Accounting
Location: Poland - Warsaw
Company Size: 1-10
Founded: 2015

PitCitVat is an accounting firm from Warsaw. A team with 20 years of experience handles bookkeeping, HR and payroll, and tax advisory for over 70 companies. Its clients include sole proprietorships (JDG) on the revenue and expense ledger (KPiR) and lump-sum tax (ryczałt), limited liability companies (sp. z o.o.), general, civil and limited partnerships, as well as foundations and associations. The firm also helps set up a business and handles company liquidations.

Every client has one dedicated accountant, and documents reach the firm electronically through the EBI system. The team trains with, among others, Prof. Witold Modzelewski, author of the Polish VAT Act. The firm also represents clients during tax audits. According to the firm, 9 out of 10 clients come by referral.

Rafał Koc - Founder of PitCitVat

Rafał Koc

Founder of PitCitVat

"Working with WebProfessor on our company website turned out to be exactly the right call. From the workshops, through the visual design, copywriting and photo shoot, to the launch of the site, everything went smoothly and professionally. The team advised me at every stage and took care of every detail.

I also appreciate the ongoing technical support: quick contact and real help whenever I need it. I am very happy with the collaboration and recommend them to anyone looking for a reliable partner to build a website."

When clients come by referral, the website has to confirm their choice

Most clients come to PitCitVat by referral, so the site does not have to convince anyone from scratch. In our view, its main job is to show the people someone heard about from a friend, and to lay out clear terms of working together. It is the same in other services where the client chooses a specific person. On the Psychoterapia Rodzin website, a patient also gets to know the therapist first and only then signs up.

After launch, PitCitVat stayed with us under our maintenance service. We make sure the site keeps running and make the changes the firm asks for.

/ questions

Questions that come up after reading this case study

The site answers them before the client calls. The packages show the scope and a “from” price for each business form, and the FAQ explains things like document submission deadlines and the contract notice period. Anyone who wants to talk books a free consultation in the Calendly calendar.

In our view yes, at least as a “from” price on the ongoing service packages, because then a business owner sees right away whether the offer fits their budget. On the home page PitCitVat gives a starting price for each bookkeeping package, and for help with setting up a business and for advisory it shows “Free / Individual quote” or “Individual quote” instead of an amount. On the KPiR, lump-sum tax and full accounting pages the price depends on the number of documents per month, and the firm quotes the largest packages individually.

So the client can see the people who will keep their books. PitCitVat promises a dedicated accountant the client always talks to, so it helps if they see that person's face on the site already. We organized the shoot in the office, and the team photos went into almost every section of the site.

Yes. This layout fits anywhere the offer can be split into packages by client type and the decision depends on trust in specific people. In your company the packages, the FAQ questions and the photos will change, but the site should still show the scope and price before the conversation and give a simple way to book a consultation.

So, shall
we begin?

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